Behaviour management 

Every morning at camp before any activities start, we will begin with a warm welcome and run through our behaviour strike system. Our behaviour system states: 

Number of STRIKES 

ACTION Taken 

Possible REASON 

1 

Participant will be given their first verbal warning. 

Talking over coaches, showing a lack of respect for other children or our coaches, showing silly behaviour which could be distracting or lead to a dangerous situation, putting themselves or other children at harm, ect. 

2 

After they have been awarded their first strike and the disruptive behaviour continues, the participant will then be given a strike two which consists of being sit out of the activity for ten minutes or alternatively until they have shown they can show the correct behaviour to join in with the activity again. 

Talking over coaches, showing a lack of respect for other children or our coaches, showing silly behaviour which could be distracting or lead to a dangerous situation, putting themselves or other children at harm, ect. 

3 

If the poor behaviour continues after being given a second strike, unfortunately the child will have to leave the event and be picked up by their designated adult/parent/carer. 

Given the circumstance their spot at the camp will be questioned and could lead to the child not returning to one of our camps in the future. 

Talking over coaches, showing a lack of respect for other children or our coaches, showing silly behaviour which could be distracting or lead to a dangerous situation, putting themselves or other children at harm, ect. 

Despite our behaviour system for poor behaviour, we will also be reinforcing and praising those who show good behaviour.  

However, we do recommend that parents should familiarise their children and themselves with our behaviour system to prevent their child getting any strikes. Parents will be made aware of these repercussions of their child getting a third strike at drop off. 

Equal Opportunities Statement 

As a company we will ensure that all children of different, ages, beliefs, faiths, cultures and abilities are treated with the same respect and are given equal opportunities. Every child that attends our camp has equal value and will be treated the same as every other child that is in attending. 

Each activity we run will be engaging and accessible to all children, providing all participants with equal opportunities despite their religion, race, culture, gender, disability, health or personality or lifestyle as set by the characteristics in the Equality Act 2010. 

Mobile Phone Act 

We understand that mobile phones are becoming more familiar with the use of mobile phones and may even own their own. If children were to attend the camp with a mobile phone it could potentially cause a few risks including making some children venerable. At Kool Sports mobile phones and electronic devices are prohibited. If a child is seen using a mobile or electronic device while on site, the following actions will be taken: 

First action taken: 

Child will be asked to put their mobile device back in their personal belongings. 

Second action taken: 

Strike one (Verbal warning) 

Third action taken: 

Strike two (Participant will sit out of the current activity for ten minutes) 

Fourth action taken: 

Strike three (Child will be sent home and picked up by their parent/carer) 

Lockdown Procedure 

In the event of a lockdown, the children will all be led by one coach to the designated lockdown room with another coach following behind and another coach in the middle. When the all children are transported to the lockdown room on site, a register will be taken, and doors will be locked until further notice or instruction. Meanwhile Coaches will reassure the children and keep them quiet until their next instruction is confirmed. 

Fire Procedure 

In the event of a fire, all children will be swiftly escorted to the sites Fire Evacuation point. All children will be informed to leave their belongings and follow the directions of the coaches. Once all participants reach the Fire Evacuation point a register will be taken and a member of staff will call the Fire Brigade if not done so already. Meanwhile, parents/carers will also be informed and asked to come and collect their children. 

Safeguarding Policy

This policy is reviewed annually by all three co-partners of Kool sports.

Last reviewed May 2025

Signed

 Oliver Hirst

Katelyn Harpin

Olivia Loraine

Sport can have a profoundly positive and empowering impact on individuals, especially young people. It offers opportunities for enjoyment, achievement, and the development of important qualities such as self-esteem, leadership, and teamwork. However, these benefits can only be realized if sport is managed responsibly by individuals who prioritize the welfare of all young participants and implement practices that support, safeguard, and empower them.

Unfortunately, abuse can occur within the sporting environment, and there have been instances where coaches and other trusted adults involved in sport have been convicted. Every adult involved in sport has both a legal and moral obligation to protect young people and vulnerable adults from abuse.

It is crucial to have systems in place that ensure staff recruitment, induction, and ongoing education incorporate safeguarding considerations. Additionally, coaches and staff should be equipped to recognize and respond appropriately to signs of abuse, even outside the sporting context.

Those involved in sport are uniquely positioned to identify and act upon concerns related to children’s welfare that may arise beyond the immediate sporting setting. Adhering to best practices helps to protect young people and vulnerable adults from potential harm, while also reducing the risk of false allegations against responsible adults such as coaches.

Kool Sport is fully aware of the responsibilities and duties we have in protecting and looking after the welfare of children and vulnerable adults.

Important contacts

Oliver Hirst- 07506128489

Olivia Loraine- 07397560791

Katelyn Harpin- 07845190645

The acts relevant to protecting children and young adults

The Children Act (1989) is the key piece of legislation governing child protection in England and Wales.

The Children’s Act (2004) supplemented the 1989 Act and reinforced the message that all organisations working with children have a duty to help safeguard and promote the welfare of children.

Working Together to Safeguard Children (2018) offers statutory guidance on inter-agency working in child protection.

 National Professional Standards & Regulatory bodies include, for example, The Royal College of Paediatrics and Child Health, The Association of Police and Crime Commissioners and Ofsted; each offers competencies for professional conduct and/or measures against which standards for safeguarding arrangements are assessed.

Local Safeguarding Partners

 A safeguarding partner about a local authority area in England is defined under The Children Act 2004 (as amended by The Children and Social Work Act 2017) as:

(a) The Local Authority

(b) A Clinical Commissioning Group for an area any part of which falls within the Local Authority area

(c) The Chief Officer of Police for an area any part of which falls within the local authority area

 Organisational Policy & Procedure should offer a clear set of guidelines to make sure your organisation deals with child protection concerns effectively. • All staff read and understand Part 1 and Annex B of KCSIE •         All staff sign a declaration affirming they have covered the Kool Sports Safeguarding Policy, which is reviewed annually.        Paramount - The child’s welfare is paramount – the most important consideration. Parental Responsibility - Parents have to care for their child and meet their needs Partnership - Professionals and families are to work together for the welfare of children Participation - Children’s wishes and feelings should be ascertained so that they can contribute appropriately Prevention & Provision of Services - Services may be necessary to safeguard and promote the welfare of a ‘Child in Need’ Protection - A child must be protected from serious harm. The Local Authority has a duty to investigate any report that a child is suffering, or likely to suffer ‘Significant Harm’ Section 17 – Child in Need Under The Children Act (1989) a child is considered to be in need if: • He or she is unlikely to achieve or maintain or to have the opportunity to achieve or maintain, a reasonable standard of health or development without provision of services from the Local Authority • His or her health or development is likely to be significantly impaired, or further impaired, without the provision of such services; or • He or she is a disabled child Section 47 – Child at Risk of Significant/In Need of Protection Places a statutory duty on The Local Authority: Where a Local Authority have reasonable cause to suspect that a child who lives, or is found, in their area is suffering, or is likely to suffer, significant harm, the authority shall make, or cause to be made, such enquiries as they consider necessary to enable them to decide whether they should take any action to safeguard or promote the child’s welfare. Significant Harm • Harm means ill-treatment or the impairment of health or development, including, for example, impairment suffered from seeing or hearing the ill-treatment of another • Development means physical, intellectual, emotional, social or behavioural development • Ill-treatment includes physical & sexual abuse and forms of ill-treatment which are not physical

Kool Sport is recognised as playing a leading role in providing sports coaching within a school environment. The policy and procedures outlined in this document are designed to cover all aspects of our work with young people and relate to all staff employed by Kool Sports for the programmes over which it has supervision and control. The Policy outlines a set of principles which are intended to guide decisions and actions, and which reflect agreed practice about how staff should work with children. The reporting Procedures are the specific actions that need to be taken in the event of an allegation, disclosure or suspicion about the welfare of a child. The good practice Guidance provides contextual information and addresses specific areas of work within sport. The contents of this document have been developed from, and are consistent with: • relevant law, regulation and statutory and non statutory government guidance • current best practice as identified by the NSPCC (National Society for the Prevention of Cruelty to Children) CPSU (Child Protection in Sport Unit) and LADO (Local Authority Designated Officer)

POLICY Statement

Kool sports is committed to promoting and delivering best practice when working with children. Principles The information given in this document is based on the following principles: • the welfare and safety of children is the primary concern • all children, whatever their age, culture, disability, gender, language, racial origin, religious belief and/or sexual identity have the right to protection from abuse • it is the responsibility of the child protection professionals to determine whether or not abuse has taken place, but it is everyone’s responsibility to report any concerns • all incidents of suspected poor practice and allegations of abuse will be taken seriously and responded to swiftly and appropriately • confidentiality should be upheld in line with the GDPR (May 2018) and any implementing national legislation. For full details please see our Data Protection Act. • all children have a right to be safe and to be treated with dignity and respect Operational Responsibilities ESS will: • accept the moral and legal responsibility to provide a duty of care to protect and safeguard the wellbeing of children engaged in any activity over which it has supervision and control • respect and promote the rights, wishes and feelings of children • undertake recruitment procedures that take account of the need to protect children and include arrangements for appropriate checks on new staff and volunteers, in accordance with  recruitment practice • train and supervise its employees to adopt best practice to safeguard and protect young people from abuse, and reduce the likelihood of allegations of abuse against themselves • require all staff to adopt and abide by this Policy, all implementation procedures, and the Code of Ethics and Conduct • respond to any allegations and concerns appropriately and implement the appropriate disciplinary and appeals procedures, in accordance with Kool sports  disciplinary procedures . promote a culture that ensures that all children are listened to and respected as individuals • ensure that parents, children and staff are provided with information about this policy, what it does, and what they can expect Kool sports  from  • ensure that parents, children, staff and volunteers are provided with clear procedures to voice their concerns or lodge complaints if they feel unsure or unhappy about anything • maintain confidentiality and ensure information is shared as appropriate with school staff in all cases involving safeguarding, in line with current legislation • lead on the production, monitoring and review of this policy and procedures Role Of Staff All staff working directly with children and young people will: • be aware of what is meant by safeguarding, protecting and promoting the welfare of children and the different ways in which children and young people can be harmed • be alert to potential indicators of abuse or neglect • be alert to the risks which individual abusers, or potential abusers may pose to children • communicate effectively and develop working relationships with other staff, volunteers, children and parents to safeguard, protect and promote the welfare of children • be aware of the roles of other practitioners and agencies in supporting and advising families and safeguarding and promoting the welfare of children • adhere to the relevant Codes of Conduct appropriate to role All staff with a strategic role will recognise the indirect effect of their work on children, and as such will: • be aware of what is meant by safeguarding, protecting and promoting the welfare of children • be alert to potential indicators of abuse or neglect • be alert to the risks which individual abusers, or potential abusers may pose to children • be able to report concerns in line with procedures • represent the organisation’s approach to safeguarding and protecting children.

Extreme Weather Policy Reviewed annually by all three co-partners of Kool Sports.

Last reviewed May 2025

Heat Multiple requirements need to be met while children participate in sporting activities, and the coaching staA must enforce and ensure these requirements throughout the day. Use the table below as a guide for diAerent temperatures. Temperature Amount of water and shade 2 x 5-minute breaks per hour 15-18 18-21 3 x 5-minute breaks per hour 4 x 5-minute breaks per hour 21-24 24-27 4 x 7-minute breaks per hour No outside activity. 27+ Cold Use this table as a guide for diAerent temperatures. Temperature 11-15 Precautions taken Outdoor activity, gloves + hats + jackets recommended 9-11 Outdoor activity, jackets required, gloves and hats recommended 6-9 5 or below Outdoor activity, jackets, hats, and gloves required Indoor activity. When the weather reaches 16 degrees, children should turn up in a hat with sun cream applied before the beginning of the day. When the temperature reaches 20 degrees, children MUST turn up with a hat on and with sun cream applied, ready for the day to begin. The coaches will have sun cream in case a child needs to reapply. Water bottles are a requirement for any session. Water bottles can be refilled during any break, if permission is granted by one of the coaches Rain Light rain- pitch inspection takes place. Decision made depending on pitch inspection. Medium rain- pitch inspection takes place. Decision made depending on pitch inspection. If the decision is made to carry on with the day, certain sports that require a rapid change of direction will not take place to prevent slipping. Heavy rain- no outdoor activity. These precautions are put into place for the safety of all participants.